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Computerizing Sales and Product Monitoring System - Essay Example

Sales Monitoring System was proposed in replacement of the manual process of business transaction of ELL Food and Grill. This system will improve and provide the security and accuracy in handling goods sold as well as monitoring the inventory items by Just entering data required and the system would handle the calculation. It will enable easy accessing and retrieving of required information rather than pursuing paper files. The proponents based the proposed system in most companies like Opera Cafe that uses sales monitoring system in handling business transaction.

This company have come to rely on a system that not only provide easy access but also provide a secured system that would help the management to prevent furtive acts. However, he management will be complacent that their business is safe when they are not around. Having an advanced and computerized system in running their business makes more productive, efficient, secure and convenient both to their company and to its clients. Sales Monitoring System is meant to help businesses to expedite and increase sales and most importantly to increase profit of the company because it helps woks faster and easier.

By this study, Mary Nicole Bakeshop was an example of business that is using manual transactions. Their business was established in July 8,2012. The business already have (2) branches. The area of Mary Nicole CO branch is 60 square meter while the Fishtailed branch is 40 square meters. The income per day in Fishtailed branch is 8,000 while in CO branch is 10,000. The two branches both have 180 products and their best seller is the chocolate, black forest,tuna savory,tuna loaf and cinnamon.. The owner was Roding J. Madonna. They were using paper and bullpen and also MS Excel in their transactions.

When the customer bought a product, they used to record it in a sheet of paper then the manager used to copy it and record it in a Microsoft Excel. They are offering 5 to 15% discount to their customers. Their monitors was Julies bakeshop,Blue baker and Rods. 1. 2 Statement of the Problem 1. 2. 1 General Problem Miscount on delivery and recording the products and stocks. Miscount occur as there is no track of the item once returned. 1. 2. 2 Specific Problem Miscount of products and shortage in money. Microsoft Excel is not secured Lost of documents 1. 3 Objectives of the Study 1. . 1 General Objectives To develop an information system that is flexible, accurate,efficient and user friendly. To remove redundancy. 1. 3. 2 Specific Objectives To minimize idle time by avoiding stocks out and storages and to avoid miscount of the items. To avoid carrying cost To improve quality of care with lesser inventory. To give security on confidential files or documents. To avoid accidental lost of files and documents. 1. 4 Significance of the Study BENEFACTORS To the Company In business like merchandising, Sales and Products Monitoring system plays an important role.

It is used to track all the transactions made by the business and responsible for monitoring the items supplies. All the business transactions must be properly recorded and must be fully secured by password. A Computerized system is the best solution and most innovative answer for their needs. To the Customers Monitoring the transactions and other significant information regarding the customer of Mary Insole’s Bakeshop is the main concern of this study. Also covered in the study are saving of information and transaction records with the customers.

The Sales and Product Monitoring System is concern with the processing of the transactions of the customers and owner and saving the sales records at the same time. These saved records area filed and stored for future use. This computerized system is important to a company because through it, the owner can easily assist the customers and store data safely. And also the monitoring of stocks is the most important part of this system. Scope and Delimitation’s ; Scope The scope of sales is connected to the nature of sales.

This is the way in which the management team go around ensuring that as many sales as possible are to be made and that there is to be a profit within the company to ensure that they are to be successful. ; Delimitation’s The delimitation’s of sales are different for many companies, however, there are going to be different legal aspects that all sales teams have to ensure that they abide by and do not have any trouble with. This is to ensure that the company is to be as successful as possible and that they are not to encounter any problems. Chapter Ill.

Methodology of the Study Preliminary Investigation Phase 1: Preliminary Investigation The developer is gathering the right information phase. The developer conduct an interview problem,to be able to set the Analysis during this to know the subject’s appropriate system to the subject matter. Able to Phase 2: Analysis Design As a result the developer will be determine what system the developer will proposed. This phase deals with analyzing the information that is being gathered from the preliminary pullover will be able to analyze the data and will be able to determine the problem that need to be solved Development Investigation.

The is As a result, the developer were able to conduct a decision of what would be the best possible solution. Implementations Maintenance Chapter V Data Gathering and Procedures In what year was your business establish? How many branches do you have? Who is the owner of this business? What are the tools that you are using in your transaction? How much is your daily income in separate branches? How many products do you have? What product is your best seller?