Cause and Effect Analysis of Information Data - Essay Example

Cause and Effect Analysis

System Improvement Objectives

Problem or Opportunity

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Causes and Effects

System Objective

System Constraint

1. Information contained in quarterly publish employee directory becomes out of date quickly

1. Company’s rapid growth with new employees make quarterly publish directory constantly out of date.

Lessen the impact on the administrator from 12 hours weekly to 1 or 2 hours
Delete the micro system
Enable e-mail system accessibility
Dispose of hardcopy directory – savings of $27,000
Engage employees to enter data in real time

Maintain security of the system to prevent unauthorized access from all locations
All computer desktops from all locations must be independently accessible to the system

Reduce the redundancy of keying in employee information into the mirco and

System Improvement Objectives

Problem or Opportunity

Causes and Effects

System Objective

System Constraint

2. Duplicate employee information in the micro and mainframe systems

1. Automation is non existent between the micro and mainframe systems user interface

2. Employees information is not centrally stored in one location

Eliminate the need for the micro system
Develop single source of entering employee information to eliminate duplicate keying information

Maintain security of the system to prevent unauthorized access from all locations
All computer desktops from all locations must be independently accessible to the system

Cause and Effect Analysis

System Improvement Objectives

Problem or Opportunity

Causes and Effects

System Objective

System Constraint

3. Maintaining and operating Mainframe system cost are high

Out of date technology of the system increases costs to maintain
Transactions are source of high cost with constant reprocessing to correct discrepancies

1. Decrease operating cost to a more manageableA level goal of 50% reduction

1. NoneA noted

Cause and Effect Analysis

System Improvement Objectives

Problem or Opportunity

Causes and Effects

System Objective

System Constraint

4. Employee data not current throughout current system

Administrator has to key in information on each employee submitted form causing a delay in system accuracy
Employee data is not available in real time

Allow employees to enter their own information into the system
Develop single point of entry to ensure employee data is in real time and made available to other legacy systems

1. Interfaces need to meet legacy specifications

Cause and Effect Analysis

System Improvement Objectives

Problem or Opportunity

Causes and Effects

System Objective

System Constraint

5. Employee information processing done by HR department is costly

1. HR staff labor is very extensive thus driving cost upward because of having to interface with each employee to fix discrepancies and input their data into the system

Eliminate the need for the micro system
Allow employees to enter their own information into the system
Develop single point of entry to ensure employee data is in real time and made available to other legacy systems

Maintain security of the system to prevent unauthorized access from all locations
All computer desktops from all locations must be independently accessible to the system

Cause and Effect Analysis

System Improvement Objectives

Problem or Opportunity

Causes and Effects

System Objective

System Constraint

6. Employees information is stored in different databases across the system

Employee data is not being stored in a single repository
Databases for storing employee data are application specific

1. Develop a database that is single source for employee information storage

Single source employee database will exceed the $225,000 budget when modifying the legacy application.
Provide the appropriate interfaces in lieu of modifying legacy applications

Cause and Effect Analysis

System Improvement Objectives

Problem or Opportunity

Causes and Effects

System Objective

System Constraint

7. Reports are not accessible when users need them

Current system does not have the capability to submit a query or ad-hoc function
Backlogs and priorities prohibit IS from responding on reporting requests

1. Provide a feature to enable the ad-hoc and query function to the users

Maintain security of the system to prevent unauthorized access from all locations

Cause and Effect Analysis

System Improvement Objectives

Problem or Opportunity

Causes and Effects

System Objective

System Constraint

8. United Way lacking employee participation

1. No means to track employee contributions

Provide management the means to monitor contributions and status by the use inquiries and reports
Enable each employee the ability to make contributions online

Maintain security of the system to prevent unauthorized access from all locations
All computer desktops from all locations must be independently accessible to the system