Theoretically, the main purpose of the system is to create an efficient, fast and reliable Computerized Enrollment and Permanent Record Keeping System of Ambit National High School. A Database Management System (DB’S) consist of collection of interrelated and set of function to access the data. DB’S provides an environment that is both convenient and efficient to use in retrieving and storing information. It is also consist of programs for storing, retrieving and manipulating large amount of data.
With DB’S software the user can compile huge list of data and manipulate, store and thrive it without having touched single file cabinet of folder. Local Area Network (LANA) is a collection of interconnected computer that are separated by distance up to a few kilometers and typically used in office. Networking really helps establishment in a way of providing simultaneous process. Conceptual Framework In this study, the software that is being used DB’S and Visual Basic is window based programming language.
It is the simplest and the easiest way to create an application in Microsoft Windows. Also this study is based and focuses not only on the process of enrollment in Ambit National High school but also in other information about the school This is also aiming an effective means of processing information and retrieving data aside from being orderly used in almost all aspects in our daily lives. This Visual Basic and DB’S will serve as a powerful tool in keeping analyzing our records.
And also this language is very effective, easy to use and friendly any one can adapt to this system. System Figure 1 . The Conceptual paradigm of Computerized Enrollment and Permanent Record Keeping System of Ambit National High School Statement of the Problem The present enrollment system of Ambit National High School is done manually. Manually system of enrollment caused a lot of inaccuracy and efficiency in processing the record and data of the students. Too much time and effort are consumed and cannot give on time. Different Problems are as follows: 1.
How to lessen the time of the students in paying their fees of Ambit National iHHHHhhhH High School? 2. How the Ambit National High School can manage an easy way of securing student record? 3. How to speed up the process of generating enrollment report in a short period of time? Significance of the Study The computers provide convenience to its user through the easier and faster way of transactions. Population of students in almost all-educational institution is rapidly increasing so great demand in teaching force is also becoming higher.
Fortunately, today’s generation of high technology machine and tools can substitute these workers. This proposed “Computerized Enrollment and Permanent Record Keeping System of Ambit National High School” will provide a high technology way of retrieving and managing student’s data. The study will be a great help to the following: Principal and Faculty Teachers. This study will help them to process records and keep the grades of students in a fastest and accurate way. It will help to keep and the personnel assign to enrollment in this education institution. Students.
The students can easily access and retrieval information regarding with the process of enrollment the effort and time and help to minimize the effort and time they exert. Ambit National High School. It provides easy and fast approach in registration and enrollment. Scope and Limitation The study will be limited only to the boundaries of (Computerized Enrollment and Permanent Record Keeping System of Ambit National High School). The researchers focused in getting relevant data including data of the students and computation of necessary fees, the system will able to print receipt and class list.
It has an ability to save, record, and edit those data and important information about the students, teachers and school. The study covers the computerizing of the activities, the enrollment system including student registration class list, principals report of total enrolment of students and receipt. Definition of Terms These terminologies were gathered by the researcher for better and clearer understanding about the study. Client. Does not share any of its resources that request a server’s content or service function. Computer.
Machine capable of the following the instruction to alter data, programmable electronic device that can perform calculations and processing information. Database. Is a container to store your tables in. Enrollment. It is a process in which a student is being admitted to the institution. This includes the listing of information or data about the student and subject he/she will be enrolled. Information. Knowledge given or received of some fact or circumstances. Program. An algorithm that a computer can both follow directly and follow the translated version. Record.
It is the collection of related field with information that usually pertains to only one subject. Server. A computer on a local area that is running software for controlling access to all or part of the network and its resources and shares its resources with client. System. It is a group of interrelated components working together toward a common goal by accepting input and producing output in an organized transformation process. Software. It is a system utility or application program expressed in complete User. The person who uses a computer for word processing, communications, and other application.
User-Friendly. A program easy to use even though an individual is not knowledgeable about the system. Visual Basic 6. 0. Scripting language or programming language that is used to design the system. CHAPTER 2 REVIEW OF RELATED LITERATURE The chapter states the different literature and studies that were conducted for the research to gain familiarity that are relevant and similar to the present study. Related Literature Tint (2001) stated that the computerizing responded to the call the office or any workplace to help their daily operation.
Mallows et. Al (2002) stated that the study of automation is important in the sense time that minimizes the time and effort normally exerted in manual process. Jane (2001) stated that computers are extremely reliable device and very powerful calculators with some great accessories applications like word processing problem for all of business activities, regardless of size, computers have three advantages over other type of office equipment that process information because imputer are faster, more accurate more economical.
Rexes (2005) task would be time consuming to accomplish manually and more practical with the aid of computers field in cabinet. According to Floors (2002), the automation is described simply as the substitution of machine control of human. Discos (2001) stated that computer assist careful intelligent planning, organizing, actuating and controlling . This maybe observed from the past that they monitor production activities, solve scientific problem and help arrive in tentative answer to a multitude of involve conditions. Ralph M. Stair (1999) emphasized that the effort.
From the orientation of the light bulb to the industrial revolution and beyond, we have continuously tried to in a more efficient means of doing tasks. Lewis (2002) stated that the reason for using computers vary from person to person. Some of the computers in business are to perform accuracy, to be as productivity, to decrease bottle necks or hassles to alter cash flows or to simples elevate your status. Sybase Inc (1999) stated that visual basic provide a graphical environment in which the users usually designed the forms and control that become the building block of tour application .
Visual Basic support many useful tools that will help the user more productivity. Gold Charge et al (2003) said that computer as a device for processing information knew computer plays a significant role in their lives, but few are aware of just how pervasive role is. Mane (2000) mentioned that the creation of the computer made the easier to accomplish that by doing it manually, to have the direct access on straightforward answer Just monitoring record where in the needs of computer make possible for everyone to get data in a particular need.
We can consider that the computer is necessary and its productive tool for individual. Greenwich (1999) stated that the database system makes the work faster for every institution. For the mere fact that instead of doing things manually, with the use of computer technology everything is done faster. Hail, M. C. N. (2004) that man’s actions are t Just involuntary movements especially when time allow to plan his next action. These responses pass through the process of reasoning and analysis. Huntington et. Al (2001) stated that file is a collection of related records.
Examples are the entire student’s courses card for Anthropology 101 or the transcript of all courses in the register’s office. Bryan (2006) emphasized the information system is a set of people, procedures and resources that collects, transforms and disseminates information in an organization to do’s ends rely on many types of information system (IS). They might include simple manual information system and informal system and also computer based information system that uses hardware, software telecommunication and other forms of information technology (IT).
Sander (2002) computers are an intelligence amplifier that can free human to use their time effectively. Because a computer is a fast and accurate electronic symbol or data manipulating system that design automatically accept and store input data process and procedure output results under the direction of the stored program or instruction. Thousand (2005) stated that database is structured collection of data. The data may be about people, product events in short, any type of information is to manage the collection of data for reporting and making decision.
Adams(2007) give some advantages of database processing first economy of scale getting more information from some amount of data, sharing data balancing conflicting requirement, enforcement of standard, controlled redundancy consisting integrity security ,flexibility and responsiveness ,increase programmers productivity, improve program maintenance and data independence Perkins (1999) stated that computer has an impressive impact upon business, governmental organization; bank and all sorts of organization and on how they are operate and manage.
Algeria (2004) explained that the use of computer are continue to grow, the need for a more timely information and data processing comes on demand keeping the records of any will only be conflicting. Kerosene (2002) in the early sass’s database processing was considered an esoteric subject of interest only to the longest corporation with the arrest computer. Today, database processing is becoming an information system standard. Silversmiths (2006) in his book “Database System Concept” the goal of database system is to simplify and facilitate access to data.
Tahiti et. Al (2007) Mentioned that information system are more collection of hardware, software and people. They should be constructed to fit the organization’s strategy and structure so that it could easily be adapted to the information they needed. Assumer (2002) Access to information is the best way to. In line with technology access to information within fingertips is the easier way to be equipped in the true. Hammer (2003) Said that computer could eliminate the need for copying and rearranging information, which was entered into system.
They also perform mathematical computation; in short computer can eliminate most of the paper works. Microsoft Corporation (2002) Explained that computer network are collection of computer and intelligent peripheral equipment that are inter connected by telephone lines, micro wave relays and other high-speed communication links of the purpose of exchanging data and sharing equipment. Related Studies Coned (2007) in his study entitled “Network-bases Enrollment System of Pate National High School cited that the manual process of enrollment and manual handling of information and reports of the students is very laborious one.
The proponents developed a network based system enrollment system to the said school to solve the huge amount of task. Garcia (2002) created the “LISP Enrollment System”, the study can be a great help to persons concerned during the enrollment period, the registrar, instructor of the students as they retrieval necessary information when needed and lessen the burden manually browsing over enrollment slip for record purposes Assay et. L (2008) developed the system “Network based automated Enrollment and grading system for Mormon National High School.
Due to increasing population of the institution, and the school currently implementing the manual system, every student spends a lot of time during enrollment period, such as paying their tuition fees a ND processing the school requirements. Valid et. Al (2009) entitled “Network-based student Permanent Record keeping and Enrollment System of Balkan National High School”. This System was made to lessen the time and effort exerted by both student and school employees. It is also made to give accurate ports and keep records of every students every students and for easy and fast way of enrollment.
Scoria et. Al. (2006) constructed a system entitled “Network-based Computerized inventory System for the supply office o the LISP main campus. With the advancement of technology, devices and machines were improve , developed and designed for reliable, efficient and very useful to the user. Cabana et. Al. (2003) developed the ‘computerized Students Record Monitoring System of Scansion National High School”, Computerized Student data will be exceedingly helped to the user through continuous management of the School.
It old help the registrar for a less effort services in he institutions specially in updating, printing and deleting students record. Evolves (2002) Study entitled “Mauling National High School Student Information System” cited that maintaining students, records manually is a very difficult task and time consuming. In that case, computerizing system that can help and handle this data needed to speed up the process of student’s record keeping and to promote and reliability. Curb et. Al. 2004) Designed system entitled “computerized inventory system of office of the supply in LISP” is capable of handling voluminous data about the flow of tem insurance and reply to the flow of items’ issuance and return in supply office Tortes et. Al. (2002) conducted a study that resolves around the importance computerizing of student information. This study was conducted with the hope that it would help minimize time and effort in processing student’s information in Mauling National High School. The basic feature of this study is after the storage and access of retrieving and updating the data.
Lacier (1999) Stated that the using of computer are continue to grow, the need for a more timely information and data processing comes on demand keeping the record f any manual operations need the application, because handling it manually will only be conflicting. Arabia et. Al. (2002) Show the growing importance of computers in the society. The significance of the study revolves the automation of student permanent record keeping. Carnage (1999) Developed application software for the computerized information system of a commercial piggery using the concept of the database and implemented it in database.
Gumming (2001) System is designed to provide reports of the list of enrollment per school year, periodical grade of students, and list of new, old and transferees Reveals (2005) created an Automation Enrollment System for the computer Science Department of the Laguna College business and Arts. The study was conceived because of the need to update the current registration system of LOCAL, which is done manually. Her study, was based on the special problem of Mr.. Boniface E. Vacant,Jar. About “Student Record information System”. Kantian (2000) developed an Enrollment System of Lice De Victoria that is designed to keep the students records.
This is used to provide an effective and faster of providing information of the student and also the accounting purposes’ Lice De Victoria Enrollment was developed and implement using relational database and designed in clipper 5. 3. Earlier, Uncial (1999) Introduced the Enrollment System for the computer Science Department of LOCAL and traders, designed of enrollment System is advantageous to the school because it speed up the process and with only a minimum amount of Cacao (2002) designed the “Morning Star Interiors School incorporated form implemented in Fox Base.
Solomon (2002) developed Enrollment and Record keeping System, to know how to read sign the data that is used to be kept the record files of students and also that, it old be mange more efficiently in computer with his project. Quiver (2001) developed a program using database Ill which capable of retrieving, access in manipulating of data in easy way. A computerized system to minimized the lost of record and burden of work was designed by Pictorial in 2002.
Monsoonal and Lagan (2005) developed a program and designed using Microsoft Visual Basic 6. 0 and Microsoft access. The system is capable of receiving access, searching items, providing adequate information and data gathering. Piazza and Overriding (2001) this system was done using Microsoft Visual Basic 6. 0. This conducted system goes along the trend of computerizing to be in the field of competitiveness and survive to the complicated works.
Relays (1999) this study will assist the researcher regarding to the use of database and Visual Basic. This system have been designed in order to speed up the access and retrieval information and to lessen manual effort involve in the library routine of transaction. Magellan (2003) he proposed this to developed software that will help the management of the school “lyceum’ in giving good service to its student in speeding of the process involve in monitoring account acquired during the enrollment & other moment transaction.