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Specification and High Level Design - Essay Example

Madhya Pradesh Jails are state run institutions meant for legal confinement of prisoners charged or convicted in relation to unlawful activities as per constitution of India. The organization is headed by Director General (DG) which reports and answerable for Jail administration to the Principal Secretary, Madhya Pradesh Government. The headquarters are located at Bhopal. The functional head of the headquarters is the Inspector General (IG). He reports to the DG. The office also consists of 4 Deputy Inspector Generals (DIGs).

There are three different types of Jails existing as per the organizational structure of the department. These are: 1. Central (or Circle) Jails 2. District Jails 3. Sub Jails Central Jails are the institutions at the division level. There are eight such Jails in M.P. These are also called Circle Jails. They are headed by Circle Jail Superintendent. He reports to the Inspector General. He is the functional head for the Jail administration at division level. District Jails are the Jails at the district level. They are headed by Jail Superintendent (class II). He reports to the Circle Jail Superintendent.

Sub Jails are the Jails at the tehsil or taluka level. They are functionally headed by Deputy Jailors. Unlike Central or District Jails, Sub Jails are audited and controlled by local administration. SDM or equivalent Class II officer has the authority for general administration. CLASSIFICATION: The above mentioned Jails are different in there operations. These Jails are classified according to the intensity of crime and the duration of sentence for the criminals. For convicted prisoners the classification is as follows: For under trial prisoners these Jails do not differ according to the intensity of crime. The local court usually asks for judicial custody for the nearby Jail.

INFORMATIONAL INVENTORY

Central Jail, Indore is the largest prison for Indore division. Five district Jails and eight Sub Jails comes under the direct administration of Central Jail, Indore. As on 26 October 2008, Central Jail, Indore has 1700 convicted and 600 (approx.) under trial prisoners. This ratio is heavily biased toward number of under trial prisoners for lower jails. The main processes and activities in the organization is as follows: ADMISSIONS

The admissions for new incoming prisoners, both convicted and under trials, is the most important activity for the Jail administration. This can be understood from the fact that a separate sub-division for Central Jail, Indore is dedicated for this particular activity. As per the Jail Superintendent, Mr. Sanjay Pandey, admissions in the Jail accounts for almost 60% of the total data handling and also employs 30% of the total staff. The section, which deals with all the admission and release activities is called, the Warrant section.

The admission process differs a bit for convicted and under trial prisoners. For convicted prisoners the process starts with a preliminary physical examination. This is usually done before the prisoner gets admitted inside the main gate. The prisoner is inspected for any visible physical injuries. He is also interviewed for the verification of details given in the court ruling or extension order. For any discrepancy the court order is sent back for rectification. In case of any visible injuries the accompanying police guard, which brings in the accused from court countersigns the record book at the gate. Once the preliminary examination is over, the prisoner is sent to the convicted criminals Warrant section for further record keeping.

For under trial prisoners, the admission process differs slightly. After the preliminary examination, the details from court warrant is recorded in the admission register in a very similar manner. However, the details are much less than in case of convicted prisoners. A history ticket is then prepared for the prisoner for the complete duration of the stay of the prisoner in the jail. The Warrant section, firstly, maintains an alphabetical record book. Each fresh prisoner is allocated a convict number and the name is recorded in the alphabetical register.

This register can be used to search for other records of a given prisoner. The details then from the court warrant are recorded in the admission register. Thereafter a history ticket is prepared for each incoming prisoner. History Ticket is a very important record, which record all the concerned activities of a prisoner during his stay in the Jail. These activities are, date of admission, remissions earned, health record, details of the work done, court ruling, check date and the anticipated release date.

For the court hearing of stipulated prisoners next day, a court-hearing book is maintained daily. The strength of the police guard required is then demanded from police department daily. After a prisoner is set free by the court, he gets a discharge certificate from the Warrant section. Also, if the court sentences a prisoner, a fresh incoming procedure as for a convicted prisoner is followed.